Event forms

Volunteer sign-up form

Many hands make light work, so make it easy to offer one. Ask when people are free, what they’d like to do and how to reach them. A short form, a warm welcome, and a follow-up for the days that depend.

A raised hand in a blue sleeve holding up a big pink heart. — count me in.

Try the example

Pick the third answer to see the follow-up appear. Nothing you type here is sent or saved.

Park Clean Up

Lend a hand.

Questions worth asking

What’s your name?
Short textRequired
So you can say thank you properly, and find each other on the day.
What’s the best email to reach you?
EmailRequired
You’ll need somewhere to send the time and the place.
When can you help?
Multiple choiceRequired
It shows you at a glance whether the rota is full, and on which days you’re short.
Tell us a little more
Long textOptional
Shown only when someone picks It depends, so they can tell you what their week looks like.
What would you like to help with?
CheckboxesOptional
People often enjoy more than one job, and checkboxes let them tick every one they like.
Have you volunteered with us before?
DropdownOptional
Old friends and new faces need slightly different welcomes, and this tells you which is which.

How the form reads

Picture a neighbour who’d like to help but isn’t sure when they’re free. They give their name and email, then choose weekday mornings, weekends or It depends. If it depends, a box opens and they can tell you what a good week looks like, in their own words.

Read down the “When can you help?” column and your rota starts to take shape: weekend people, weekday people, and the it-depends people you can ask kindly. Try the form one question at a time if most people will open it on their phone, standing in a park.

Once you’ve read the answers, reply to each person with the day and the time. A volunteer who hears back quickly is far more likely to turn up, and to come again.

A follow-up that helps

Show “Tell us a little more” when “When can you help?” is “It depends”. People with a clear answer skip straight on.

Open the form yourself before you share it. Pick It depends and check the box appears, then pick Weekends and check it disappears. Try one page and one question at a time, too. The rule works the same on both.

Keep it kind

Say how long a shift is, and what to bring. It’s easier to say yes when you know what you’re saying yes to.
Thank people straight away, and thank them again on the day. A volunteer who feels noticed comes back.

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